VehiLoop carries every job through one connected record from intake to payment, so your auto repair work order software never loses the story and your team stops retyping everything.
Most shops stitch together a phone, a whiteboard, and two or three disconnected apps to run a single work order. VehiLoop replaces that friction with one AI-native record that moves the job forward automatically from the moment a customer calls.
Full Floor Visibility
Every vehicle on the board shows a real-time status and bay assignment so the whole floor is visible at a glance. No one has to walk the shop or chase down a tech to find out where a car stands.
No Revenue Left Behind
Each work order surfaces the next required action alongside the money attached to it, so service writers always know what to push on and nothing sits idle waiting for someone to remember it.
Zero Rekeying
When a customer approves their estimate, the approved lines become a job on the board instantly without anyone retyping them. The work order writes itself so your team can focus on the repair, not the paperwork.
Real answers to the questions shop owners ask before switching.
Yes. VehiLoop is an AI-native operating system designed to replace the combination of shop management software, sticky notes, spreadsheets, and disconnected apps that most independent shops rely on today. One connected record carries every job from intake through diagnosis, estimate, approval, repair, and payment. You are not adding another tool on top of what you have; you are replacing the stack with one system.
When a customer contacts the shop, the AI receptionist captures their name, vehicle, and complaint and books a real calendar slot. That information becomes the work order. As the job progresses through diagnosis, estimate, customer approval, and repair, every update lives on the same record. No one retypes the story at any stage, and the job board reflects the live status of every vehicle throughout.
VehiLoop ships with four always-on AI agents built into the core: an AI receptionist, a diagnostic copilot, an AI estimating engine, and a marketing agent. Competing platforms offer software-only tools, often as paid add-ons, and none of them has a hardware diagnostic layer. VehiLoop also has a custom OBD-II scanner on the roadmap that will feed factory-level diagnostic context directly into the copilot, a capability no incumbent is building.
No. VehiLoop is flat-rate pricing with no per-seat fees, no add-ons, and no per-invoice fees. Every feature described on this page, including the job board, two-way SMS, digital vehicle inspections, AI estimates, and the diagnostic copilot, is included. Setup and migration are also free.
Yes. VehiLoop is month-to-month with a 30-day money-back guarantee. There are no long-term contracts to sign. Setup and data migration are free, so the cost and risk of switching are as low as possible. You can book a demo through the contact form to see the full system before making any decision.
