Revenue lost to wrong quotes
Underquoting eats your margin. Overquoting loses the job. Manual estimating guesses when OEM-grounded data should decide.
Auto Repair Shop Estimate Software That Ends Inaccuracy
Stop losing revenue on inaccurate quotes. VehiLoop's auto repair shop estimate software uses OEM-grounded data to turn a complaint into a priced quote in 15s.
RO-4471 · 2019 Silverado 1500ON THE LOOP
READING
- 1Checked in11:12a
- 2Diagnosed11:19a
- 3Estimated11:24a
- 4Approved11:42a
- 5Repaired2:05p
- 6Paid2:26p
Check-in
VIN 1GCUYDED4KZ1••••
2019 Silverado 1500 · 84,120 mi · scanned at the bay door
- Shops running on VehiLoop
- 40+
- From complaint to a priced estimate
- ~15 sec
- Per-invoice and per-seat fees
- $0
- Money-back guarantee
- 30 days
Where Estimating Breaks Down
Quoting jobs by hand costs you time, money, and customer trust.
Hours wasted building one estimate
Looking up labor times, calling parts suppliers, and typing it all out by hand burns time better spent on the lift.
Approvals stall without a clear process
Customers say they never got the estimate. Work sits waiting. The job board backs up and techs stand around.
Five Features That Make Estimating Work
Every capability below is included at one flat price. No add-ons, no per-seat fees, no surprises.
Complaint to Priced Quote Instantly
AI Estimates
Type the customer complaint in plain English. VehiLoop fetches live parts from PartsTech, pulls book labor times, and applies your shop markup to produce a priced, line-item estimate in about 15 seconds.
- Live PartsTech parts pricing
- Shop markup matrix applied
- Line-item approve or decline
Estimate15 SEC
Battery, AGM group 48$291.40
Labor · 2.1h @ $165$346.50
Shop supplies$18.40
Tax$27.90
Total$684.20
APPROVED FROM PHONE
Root Cause Before You Quote
Diagnostics
Feed scan codes and the customer complaint into the diagnostic copilot. It ranks likely causes with confidence scores and confirms each with specific tests grounded in OEM data, so you quote the right job the first time.
- Ranked causes with confidence scores
- OEM-grounded confirming tests
- Fewer comebacks on quoted work
DiagnosisRANKING
P0A93P1A0AU0293
12V aux battery92%
Starter solenoid41%
Ground strap18%
Confirm: load-test at rest, then charging voltage.
Inspections Customers Can Approve by Text
Inspections
Run a multi-point inspection, auto color-grade each item, attach photos, and send a red-yellow-green report by text. Customers approve individual line items, and you see a running approval total in real time.
- Photo-attached inspection reports
- Text or email delivery
- Per-line approval with running total
Inspection24 POINTS
Front brakesPOOR$412
TiresFAIR$0
FluidsGOOD$0
BatteryPOOR$291
Approved$0
Keep Customers Updated at Every Step
Customer Communication
Every estimate, approval request, and status update goes through one two-way SMS thread. Customers stay in the loop without calling the front desk, freeing your service writer to focus on the car in the bay.
- Unlimited two-way texting
- Live job status page per vehicle
- Replies land in one thread
ThreadONE NUMBER
Your CR-V is in Bay 2. Inspection starting.
Thanks — any idea on the brakes?
Front pads at 2mm. Estimate sent, $412.
Approved.
Capture Every Detail at Check-In
Check-In
Scan a VIN, barcode, or plate with your camera and VehiLoop pulls vehicle history, mileage, and prior work into the job record instantly, so the estimate starts with complete context and nothing gets missed.
- Camera VIN and plate scan
- Full vehicle history pulled instantly
- No manual data re-entry
Check-inSCANNING
1GCUYDED4KZ1••••
Vehicle2019 Silverado 1500
Mileage84,120 mi
History6 prior visits
BayBay 2
Questions shops ask.
Straight answers about auto repair shop estimate software.
How fast does VehiLoop actually generate an estimate?
Once you enter the customer complaint, VehiLoop fetches live parts pricing from PartsTech, applies your shop labor times and markup matrix, and returns a priced line-item estimate in about 15 seconds. You review it, adjust if needed, and send it to the customer for approval by text or email without ever opening a second application.
Does the estimate software work with OEM data?
Yes. The diagnostic copilot that feeds into the estimating workflow is grounded in OEM data. It ranks the most likely root causes with confidence scores and pairs each with specific confirming tests, so you quote the right repair instead of guessing from generic code definitions. This context carries forward into the estimate automatically.
Do I need to replace my existing scan tool to use VehiLoop?
No. The diagnostic copilot reads data from your shop's existing scan tool today. A custom OBD-II scanner that adds factory-level context is on the product roadmap, but you do not need it to use the diagnostic copilot or any other part of the platform right now.
Can customers approve estimates without calling the shop?
Yes. Once you send an estimate, customers receive a text or email with a line-item breakdown. They can approve or decline individual items from their phone. You see updates in real time on the job record, and the approved total rolls forward to the repair without any retyping on your end.
What does VehiLoop cost and are there hidden fees?
Pricing is available on request through the contact form on the VehiLoop website. There are no per-seat fees, no per-invoice fees, and no add-on charges. Every feature is included. Setup and data migration are free, and VehiLoop offers a 30-day money-back guarantee. Multi-location discounts are available.
How long does it take to get set up and migrated?
Setup and migration are free. VehiLoop is designed to run alongside your existing system until you are ready to make the full switch, so there is no forced cutover that disrupts a busy day. Free data migration back is included in the 30-day money-back guarantee if the platform is not the right fit.