VehiLoopBook a demo

Live in 18 states and counting

The AI operating system for auto repair shops.

AI shop management software that runs a whole job on one record: intake, diagnostics, estimates, scheduling, and payments. Built for the independent shop floor.

Book a demoSee how it works
Shops running on VehiLoop
40+
From complaint to a priced estimate
~15 sec
Per-invoice and per-seat fees
$0
Money-back guarantee
30 days
Work order

#4417 · Tuesday

One record for the whole job. It opens the moment the phone rings and closes when the invoice clears. Nothing gets typed twice.

Complaint07:52

“Shaking pretty bad at idle, and the light started flashing.”

Booked 8:15 · Bay 2 · caller never held

A customer calls twenty minutes before the shop opens. Nobody's at the counter yet, and the job gets booked anyway.

Vehicle08:14

2019 half-ton pickup

1GCUYDED4KZ118402 · 84,102 mi · rear pads declined in March

No forms, no typing. The plate gets photographed and the truck rolls in with its own history already attached.

Diagnosis08:31

0%

Ignition coil, cylinder 2

P0300 · P0302 · P0420 — confirm by swapping coil 2 → 6

Three codes usually means an hour of guessing. Here the likely cause comes ranked, with the test that proves it.

Estimate08:46

$0.00

4 lines · parts and book labor · built in 14.8 s

The same complaint, priced. Parts and book labor, while the customer's still on the phone.

Authorized08:52

$0.00

Rear pads declined a second time.

Photos attached to every line · declined work stays on the record

Approved

They approve from their phone, line by line. Whatever they turn down stays on the record, it doesn't get dropped.

Paid11:33

$0.00

$0.00 fee · QuickBooks synced 11:33

Paid

Card on the counter, in the books the same minute. VehiLoop takes nothing out of it: no per-invoice fee, no per-seat fee.

Follow-up+90 d

Rear pads resurface on 6 December.

Order #5233 opens · same customer, same record

Ninety days later, the brakes come up in the schedule on their own. One job ends and the work for the next one's already lined up.

Four AI agents, on shift around the clock.

The work your service writer and a part-time admin do by hand, handled in the background while you run the shop.

Everything your shop does, in one system.

All features

Up and running the same day.

  1. 01

    Check in

    Scan the VIN or plate with your phone camera. History, mileage, and bay are pulled in on their own.

  2. 02

    Diagnose & quote

    The diagnostic copilot works out the root cause, then the estimate goes out plain-English and line by line. The customer approves it from their phone.

  3. 03

    Repair & collect

    Approved lines become the job. The customer follows a live status page, and payment syncs to QuickBooks.

Shops across the country run their day on VehiLoop.

From single-bay independents to multi-location operations, live in 18 states and counting.

“Not only is it affordable for a single-man shop, it's modern, easy to use, and lets me run my whole shop from my phone.”
Shop owner·Single-bay independent

Pricing tailored to your shop.

Tell us a little about your shop and we'll put a quote together. Every feature in one system, with no per-seat fees and no surprise add-ons.

Contact us

The things shops ask first.

Does it replace my current shop management software?

Yes. VehiLoop covers intake, diagnostics, estimates, scheduling, texting, and payments in one place. Most shops retire two or three tools when they switch.

Do I need special hardware or a new scan tool?

No. VehiLoop works with the scan tool you already own. Enter the codes and the diagnostic copilot takes it from there. Check-in reads the VIN or plate with your phone camera.

How long until my shop is up and running?

The same day. Set your hours and labor rate, then check in your first car in minutes. Data migration from another system runs in the background while you work.

Does it really answer my phone?

Yes. The AI receptionist picks up calls and texts on your own number, after hours, when the counter is slammed, or full-time. It captures the lead and books the appointment. Anything it can't handle lands on your board with the full conversation attached.

What if I want to leave?

No contract, cancel anytime, and your data is yours. Customers, vehicles, history, and invoices all export cleanly. The first 30 days are guaranteed: if we haven't won your shop over, every fee is refunded.

Run your whole shop on one signal.

See VehiLoop on your own cars in a 20-minute walkthrough. No credit card, no commitment.

Book a demo