Jobs fall through the cracks
When intake, estimates, repairs, and payments live in separate tools, handoffs break and customers stop hearing from you.
Auto Repair Shop Management Software with AI Diagnostics
Switch from limited software to an AI OS. VehiLoop uses an AI diagnostic copilot to find the root cause, connecting intake to payment in one record.
RO-4471 · 2019 Silverado 1500ON THE LOOP
READING
- 1Checked in11:12a
- 2Diagnosed11:19a
- 3Estimated11:24a
- 4Approved11:42a
- 5Repaired2:05p
- 6Paid2:26p
Check-in
VIN 1GCUYDED4KZ1••••
2019 Silverado 1500 · 84,120 mi · scanned at the bay door
- Shops running on VehiLoop
- 40+
- From complaint to a priced estimate
- ~15 sec
- Per-invoice and per-seat fees
- $0
- Money-back guarantee
- 30 days
Why Your Current Stack Holds You Back
Running a shop on disconnected tools means someone is always retyping, chasing, or dropping the ball.
Quotes take hours not minutes
Looking up parts, calculating labor, and typing an estimate by hand burns time a busy front desk just does not have.
Missed revenue from declined work
Declined jobs sit forgotten in a notebook or old software and never get a follow-up, leaving real money on the table.
Every Tool Your Shop Needs in One System
Five capabilities from VehiLoop's all-in-one platform, each included at a flat monthly price with no add-ons or per-seat fees.
Root Cause Found Faster
AI Diagnostics
Feed scan codes, the customer complaint, and vehicle history into VehiLoop's diagnostic copilot and get ranked root causes with confidence scores and the confirming tests that prove or rule each one out — grounded in OEM data.
- Ranked causes with confidence scores
- OEM-grounded confirming tests
- Reads your existing scan tool
DiagnosisRANKING
P0A93P1A0AU0293
12V aux battery92%
Starter solenoid41%
Ground strap18%
Confirm: load-test at rest, then charging voltage.
A Priced Estimate in 15 Seconds
AI Estimates
Type a plain-English complaint and VehiLoop builds a fully priced estimate in roughly 15 seconds using live PartsTech parts pricing, book labor rates, and your shop's own markup matrix — ready for line-item customer approval.
- Complaint to estimate in seconds
- Live PartsTech parts pricing
- Line-item customer approval
Estimate15 SEC
Battery, AGM group 48$291.40
Labor · 2.1h @ $165$346.50
Shop supplies$18.40
Tax$27.90
Total$684.20
APPROVED FROM PHONE
Never Miss an Incoming Call
AI Receptionist
VehiLoop's AI receptionist answers calls and texts on your shop's own number, captures the customer's vehicle and complaint, and books a real calendar slot — so your front desk can focus on the customers already standing there.
- Voice and SMS on your number
- Books real calendar slots
- Transcripts for every call
IncomingON YOUR NUMBER
Number(512) 555-0134
Vehicle2019 Silverado 1500
ComplaintSlow crank after sitting
BookedThu 9:30a · Bay 2CONFIRMED
Your Whole Floor on One Board
Shop Operations
See every car, its next step, and the money attached to it on a single live board. Bay assignments, job statuses, and estimates update automatically as work moves forward — no one has to retype the story.
- Live bay and job statuses
- Every estimate attached to the job
- No rekeying between steps
Floor4 ON THE BOARD
BAY 12019 Silverado 1500Diagnosing$684
BAY 22021 CR-VApproved$412
BAY 32017 F-150Waiting parts$1,240
BAY 42020 CorollaPaid$298
Follow Up and Win Back Revenue
Customer Retention
VehiLoop keeps a single record for every customer — new, active, or dormant — and automatically resurfaces declined work with AI-drafted follow-up messages, so revenue that used to get forgotten now comes back.
- Declined work automatically resurfaced
- AI-drafted follow-up messages
- Tracks every customer lifecycle
CustomerDORMANT
Vehicle2017 F-150
Last visit14 months ago
Declined workRear brakes · deferred$412
FOLLOW-UP DRAFTED
Questions shops ask.
Straight answers about auto repair shop management software.
What makes VehiLoop different from Tekmetric or Shopmonkey?
VehiLoop is built AI-native from the ground up, not a legacy platform with AI features bolted on. It includes four always-on AI agents — receptionist, diagnostics, estimates, and marketing — all at a flat monthly price with no per-seat fees and no gated add-ons. Features that competing platforms charge extra for, like two-way texting or CRM, are included in every plan.
Does VehiLoop work for a single-bay independent shop?
Yes. VehiLoop is designed specifically for independent auto repair shops, including single-bay operations. The full mobile app lets an owner-operator check in cars, send estimates, message customers, and collect payments from their phone. Every feature is included at one flat price, so there is no penalty for being a smaller shop.
How does the diagnostic copilot actually work?
You feed the copilot the scan codes from your existing scan tool, the customer's complaint, and the vehicle history already stored in VehiLoop. It returns a ranked list of probable root causes with confidence scores and the specific confirming tests that prove or rule out each one — all grounded in OEM data. No additional hardware is required to use the copilot today.
How long does it take to get set up and switch over?
Setup and data migration are free. VehiLoop runs alongside your existing system so you can transition at your own pace without disrupting daily operations. There is also a 30-day money-back guarantee and free data migration back if you decide it is not the right fit.
Is there a long-term contract or can I cancel anytime?
VehiLoop is month-to-month with no long-term contract required. Pricing is flat with no per-seat or per-invoice fees, and multi-location discounts are available. If you decide to leave within the first 30 days, VehiLoop offers a money-back guarantee and will migrate your data back at no cost.
Can VehiLoop handle customer communication and follow-ups automatically?
Yes. The AI receptionist handles inbound calls and texts on your shop's own number, while two-way SMS keeps customers updated at every step of the repair. The marketing agent and CRM automatically resurface declined work, send service reminders, and run follow-up campaigns with built-in quiet hours, daily caps, and opt-out handling.