Jobs lost to missed calls
Every unanswered phone call is a customer who books somewhere else. You can't be at the front desk and under a hood at the same time.
AI Auto Repair Shop Software to End the Paperwork
Overwhelmed by paperwork? VehiLoop's AI auto repair shop software streamlines your entire process. One record flows from intake to payment, no re-entry.
RO-4471 · 2019 Silverado 1500ON THE LOOP
READING
- 1Checked in11:12a
- 2Diagnosed11:19a
- 3Estimated11:24a
- 4Approved11:42a
- 5Repaired2:05p
- 6Paid2:26p
Check-in
VIN 1GCUYDED4KZ1••••
2019 Silverado 1500 · 84,120 mi · scanned at the bay door
- Shops running on VehiLoop
- 40+
- From complaint to a priced estimate
- ~15 sec
- Per-invoice and per-seat fees
- $0
- Money-back guarantee
- 30 days
The Routine That Eats Your Day
Running an auto shop shouldn't mean juggling paperwork, phone calls, and disconnected apps all at once.
Hours wasted retyping the same job
You write the complaint on intake, retype it on the estimate, restate it on the repair order. The story never changes but you copy it every time.
Approved work slips through the cracks
Declined services sit in a notebook nobody checks. That deferred revenue never gets followed up and quietly disappears.
Everything Your Shop Needs in One System
Five capabilities from VehiLoop's all-in-one platform, each included at one flat price, picked for independent shop owners buried in manual work.
Answer Every Call Automatically
AI Receptionist
VehiLoop answers voice calls and texts on your shop's own number, captures the vehicle and complaint, and books a real calendar slot — so no job slips away while your team is heads-down on a repair.
- Books real calendar slots
- Captures complaint and vehicle
- Human handoff anytime
IncomingON YOUR NUMBER
Number(512) 555-0134
Vehicle2019 Silverado 1500
ComplaintSlow crank after sitting
BookedThu 9:30a · Bay 2CONFIRMED
Root Cause Ranked With Confidence
Diagnostics
Feed scan codes, the customer complaint, and vehicle history into the diagnostic copilot and get ranked root causes with confidence scores and confirming tests, grounded in OEM data — no more guessing or hunting.
- Ranked causes with confidence scores
- OEM-grounded reasoning
- Confirming tests surfaced instantly
DiagnosisRANKING
P0A93P1A0AU0293
12V aux battery92%
Starter solenoid41%
Ground strap18%
Confirm: load-test at rest, then charging voltage.
Priced Estimate in About 15 Seconds
Estimates
Type the complaint in plain English and VehiLoop builds a fully priced estimate using live PartsTech parts, book labor, and your own markup matrix. Line-item approval goes straight to the customer.
- Plain-English complaint to estimate
- Live parts and labor pricing
- Line-item customer approval
Estimate15 SEC
Battery, AGM group 48$291.40
Labor · 2.1h @ $165$346.50
Shop supplies$18.40
Tax$27.90
Total$684.20
APPROVED FROM PHONE
Recover Revenue From Declined Work
CRM and Follow-Ups
Every declined service stays on the customer's record and gets resurfaced automatically. VehiLoop drafts the follow-up message and sends it at the right time so deferred work comes back to your bay.
- Declined work resurfaced automatically
- AI-drafted follow-up messages
- Lifecycle status per customer
CustomerDORMANT
Vehicle2017 F-150
Last visit14 months ago
Declined workRear brakes · deferred$412
FOLLOW-UP DRAFTED
Run Your Whole Shop From Your Phone
Mobile App
Check in a car, send a quote, order parts, collect payment, and text a customer — all from the VehiLoop mobile app. It is the full shop in your pocket, not a stripped-down companion app.
- Check-in quotes and payments
- Full shop not tech-only
- Works from anywhere
MobileIN YOUR POCKET
Check-inQuotePay
Vehicle2019 Silverado
BayBay 2
Questions shops ask.
Straight answers about ai auto repair shop software.
What makes VehiLoop different from Tekmetric or Shopmonkey?
VehiLoop is built AI-native from the ground up, not a traditional shop management system with AI bolted on. It includes four always-on AI agents — receptionist, diagnostics, estimates, and marketing — all at a flat price with no per-seat fees, no add-ons, and no gated tiers. Features that competing platforms charge extra for, like two-way texting or CRM, are included by default.
Does VehiLoop work for a one-bay independent shop?
Yes. VehiLoop was designed with single-bay independent shop owners in mind. The full mobile app means you can run check-in, quotes, texting, and payments from your phone. The AI receptionist handles calls and booking so you are not pulled away from the bay every time a customer calls.
How does the diagnostic copilot actually work?
You feed your existing scan tool codes along with the customer complaint and vehicle history into the diagnostic copilot. It reasons to root cause by ranking the most likely causes with confidence scores and surfacing the confirming tests for each. The reasoning is grounded in OEM data, so you get actionable direction rather than a raw code list.
Is setup complicated? Do I have to migrate all my data?
Setup and data migration are free. VehiLoop runs alongside your current system during the transition so nothing gets ripped out on day one. If you decide within 30 days it is not right for your shop, you get your money back and VehiLoop migrates your data back at no cost.
What does VehiLoop cost?
VehiLoop is priced at a flat rate with every feature included — no tiers, no per-seat fees, and no per-invoice fees. Pricing is available on request through the contact form. Multi-location discounts are available, and the plan is month-to-month so you can cancel anytime.
Can the AI receptionist handle SMS as well as phone calls?
Yes. The AI receptionist works over both voice and SMS on your shop's own number. It captures the customer name, phone number, vehicle, and complaint, books a real calendar slot, and creates a transcript of every interaction. Your team can take over the conversation at any point with a simple handoff.