Sales lost to slow quotes
Customers walk when they wait. Every hour between complaint and estimate is a window for them to call the shop down the street.
Stop Losing Sales with AI Auto Repair Estimates
Inconsistent quoting across shops costs you sales. VehiLoop's AI agents create accurate, priced estimates from parts and labor in about 15 seconds.
RO-4471 · 2019 Silverado 1500ON THE LOOP
READING
- 1Checked in11:12a
- 2Diagnosed11:19a
- 3Estimated11:24a
- 4Approved11:42a
- 5Repaired2:05p
- 6Paid2:26p
Check-in
VIN 1GCUYDED4KZ1••••
2019 Silverado 1500 · 84,120 mi · scanned at the bay door
- Shops running on VehiLoop
- 40+
- From complaint to a priced estimate
- ~15 sec
- Per-invoice and per-seat fees
- $0
- Money-back guarantee
- 30 days
Where Inconsistent Quoting Costs You
Slow and inconsistent estimates are silently killing approvals and stalling your shop floor.
Inconsistent pricing across locations
Without a shared system, each service writer quotes differently. That inconsistency erodes customer trust and leaves margin on the table.
Service writers buried in paperwork
Looking up parts, calculating labor, applying markups by hand pulls your best people away from customers standing right in front of them.
The Tools That Win Estimate Approvals
Five capabilities from VehiLoop's all-in-one platform, all included at a flat price, built around getting accurate estimates approved faster.
Complaint to Priced Quote Instantly
AI Estimates
Type the customer complaint in plain English and VehiLoop generates a fully priced estimate in about 15 seconds using live PartsTech parts, book labor rates, and your shop's own markup matrix. No rekeying, no hunting.
- Priced estimate in ~15 seconds
- Live PartsTech parts pricing
- Your markup matrix applied automatically
Estimate15 SEC
Battery, AGM group 48$291.40
Labor · 2.1h @ $165$346.50
Shop supplies$18.40
Tax$27.90
Total$684.20
APPROVED FROM PHONE
Inspections That Drive More Approvals
Inspections
Multi-point checklists with Good/Fair/Poor color grading and photos produce a red-yellow-green report texted directly to the customer with line-item approval and a running total, so they say yes to more work.
- Photo evidence per line item
- Customer approves from their phone
- Running total on every report
Inspection24 POINTS
Front brakesPOOR$412
TiresFAIR$0
FluidsGOOD$0
BatteryPOOR$291
Approved$0
Keep Customers in the Loop
Communication
Every estimate, approval request, and status update goes out over two-way SMS from your shop's own number. Customers respond in the same thread, so your team always knows where approval stands.
- Unlimited two-way texting
- Live job status page per car
- Human and AI in one thread
ThreadONE NUMBER
Your CR-V is in Bay 2. Inspection starting.
Thanks — any idea on the brakes?
Front pads at 2mm. Estimate sent, $412.
Approved.
Resurface Every Declined Estimate
Follow-Up
When a customer declines a line item, VehiLoop stores it and automatically resurfaces it at the right time with an AI-drafted follow-up message, so approved revenue isn't lost just because the timing was off.
- Declined work automatically resurfaces
- AI-drafted follow-up messages
- Full customer lifecycle record
CustomerDORMANT
Vehicle2017 F-150
Last visit14 months ago
Declined workRear brakes · deferred$412
FOLLOW-UP DRAFTED
Every Quote Tied to Every Car
Shop Visibility
The job board shows every vehicle on the floor, its current status, and the estimate attached to it in real time. No chasing service writers for updates or wondering which cars are waiting on approval.
- Live status for every vehicle
- Estimate tied to each job
- Bay assignments at a glance
Floor4 ON THE BOARD
BAY 12019 Silverado 1500Diagnosing$684
BAY 22021 CR-VApproved$412
BAY 32017 F-150Waiting parts$1,240
BAY 42020 CorollaPaid$298
Questions shops ask.
Straight answers about ai estimates auto repair.
How fast does VehiLoop actually generate an auto repair estimate?
VehiLoop's AI estimates feature takes a plain-English description of the customer complaint and produces a fully priced, line-item estimate in about 15 seconds. It pulls live parts pricing from PartsTech, applies book labor rates, and uses your shop's own markup matrix automatically. You can then send that estimate to the customer for digital approval without any manual retyping.
Does the AI estimate tool work for multi-location auto repair shops?
Yes. Because every estimate is generated through the same AI system using the same parts pricing, labor rates, and markup rules, every location quotes consistently. Operators managing multiple shops can see all jobs and their attached estimates from one place, which removes the inconsistency that comes from individual service writers building quotes by hand.
What parts pricing does VehiLoop use for generating estimates?
VehiLoop pulls live parts pricing directly from PartsTech when generating an estimate. It combines that with book labor rates and your shop's configured markup matrix to produce a priced quote. Because it uses live data, pricing reflects what is actually available rather than stale catalog rates.
Can customers approve estimates without calling the shop?
Yes. Once an estimate is generated, VehiLoop sends it to the customer over two-way SMS with a line-item approval view. Customers can approve or decline individual line items from their phone. Declined items are stored in the CRM and automatically resurfaced later, so that revenue opportunity is not permanently lost.
How much does VehiLoop cost for AI repair estimates?
VehiLoop is priced at a flat $200 per month with every feature included. There are no per-seat fees, no per-invoice fees, and no add-ons to unlock the AI estimates capability. Multi-location shops can ask about a multi-location discount. Setup and data migration are free, and there is a 30-day money-back guarantee.
Do I have to rip out my current shop software to start using VehiLoop?
No. VehiLoop is set up to run alongside your existing system until you are ready to fully switch over. Migration is free and your data comes with you. If you decide VehiLoop is not the right fit within 30 days, there is a money-back guarantee and free data migration back, so there is no risk in trying it.