Wrong parts ordered repeatedly
Without diagnostic context tied to ordering, techs guess on parts and you eat the cost of returns and lost repair time.
Intelligent Auto Parts Management Software
Generic software causes delays. VehiLoop’s diagnostic copilot links root cause analysis directly to parts ordering, ensuring the right part every time.
RO-4471 · 2019 Silverado 1500ON THE LOOP
READING
- 1Checked in11:12a
- 2Diagnosed11:19a
- 3Estimated11:24a
- 4Approved11:42a
- 5Repaired2:05p
- 6Paid2:26p
Check-in
VIN 1GCUYDED4KZ1••••
2019 Silverado 1500 · 84,120 mi · scanned at the bay door
- Shops running on VehiLoop
- 40+
- From complaint to a priced estimate
- ~15 sec
- Per-invoice and per-seat fees
- $0
- Money-back guarantee
- 30 days
Why Parts Chaos Slows Your Shop Down
Ordering the wrong part or losing track of stock costs you bays, hours, and customer trust.
Stock gaps delay finished repairs
When inventory and job status live in separate tools, you only find out a part is missing after the car is already on the lift.
Data scattered across disconnected apps
Switching between your shop software, parts catalog, and texts means details get retyped, lost, or simply forgotten mid-job.
Five Features That Fix the Parts Problem
Every capability below is included in VehiLoop at one flat price, working together inside a single job record from the first scan to final payment.
Order Parts Tied to Root Cause
AI Diagnostics
The diagnostic copilot reads your existing scan tool codes alongside the customer complaint and vehicle history, then ranks likely causes with confidence scores and confirming tests grounded in OEM data so you order the right part the first time.
- Ranked causes with confidence scores
- OEM-grounded confirming tests
- Feeds directly into estimates
DiagnosisRANKING
P0A93P1A0AU0293
12V aux battery92%
Starter solenoid41%
Ground strap18%
Confirm: load-test at rest, then charging voltage.
Live Parts Pricing in Seconds
AI Estimates
From a plain-English complaint, VehiLoop pulls live PartsTech parts pricing, book labor times, and your shop markup matrix to produce a priced estimate in roughly 15 seconds, including the exact parts the diagnostic copilot identified.
- Live PartsTech parts lookup
- Estimate ready in about 15 seconds
- Line-item customer approval
Estimate15 SEC
Battery, AGM group 48$291.40
Labor · 2.1h @ $165$346.50
Shop supplies$18.40
Tax$27.90
Total$684.20
APPROVED FROM PHONE
See Every Job and Part Status
Shop Visibility
One live board shows every vehicle on your floor, its next step, bay assignment, and the money attached to it so you always know which jobs are waiting on parts and which are ready to move.
- Live job and bay statuses
- Next step visible at a glance
- No rekeying between handoffs
Floor4 ON THE BOARD
BAY 12019 Silverado 1500Diagnosing$684
BAY 22021 CR-VApproved$412
BAY 32017 F-150Waiting parts$1,240
BAY 42020 CorollaPaid$298
Pull Vehicle History at Check-In
Check-In
Camera VIN, barcode, or plate scan pulls the full vehicle record including past repairs and declined work the moment a car arrives, giving you the context to plan parts needs before the job even starts.
- Camera VIN and plate scan
- Full history at check-in
- Mileage and bay assigned instantly
Check-inSCANNING
1GCUYDED4KZ1••••
Vehicle2019 Silverado 1500
Mileage84,120 mi
History6 prior visits
BayBay 2
Keep Customers Informed on Parts
Customer Updates
Two-way SMS with a live status page per job lets you update customers the moment parts arrive, approvals are needed, or timelines shift without playing phone tag or leaving them guessing.
- Live status page per job
- Texts at each repair step
- Human and AI replies in one thread
ThreadONE NUMBER
Your CR-V is in Bay 2. Inspection starting.
Thanks — any idea on the brakes?
Front pads at 2mm. Estimate sent, $412.
Approved.
Questions shops ask.
Straight answers about auto parts inventory management software.
Does VehiLoop actually help me order the right auto parts?
Yes. The diagnostic copilot reads codes from your existing scan tool, combines them with the customer complaint and vehicle history, and ranks likely root causes with confidence scores and OEM-grounded confirming tests. That diagnostic finding flows directly into the estimate, which pulls live parts pricing from PartsTech. Because the part is tied to a confirmed diagnosis rather than a guess, you are far less likely to order the wrong one.
How is this different from generic auto parts inventory software?
Most parts inventory tools treat parts as a standalone catalog. VehiLoop ties parts ordering to a connected job record that starts with a diagnostic root cause. The estimate is built from the diagnosis, the customer approves line items, and the job board reflects what is waiting on parts. Everything is in one system rather than scattered across separate tools.
Does VehiLoop integrate with PartsTech for live parts pricing?
Yes. When the AI estimates feature generates a quote, it pulls live parts pricing directly from PartsTech alongside book labor times and your shop markup matrix. This happens automatically from a plain-English complaint description, producing a priced estimate in roughly 15 seconds.
What does VehiLoop cost and are there add-on fees?
VehiLoop is a flat $200 per month with every feature included. There are no per-seat fees, no per-invoice fees, and no add-ons required to unlock parts ordering, diagnostics, estimates, or any other capability. A multi-location discount is available. Setup and migration are free, and there is a 30-day money-back guarantee.
Can I switch to VehiLoop without disrupting my current shop workflow?
VehiLoop is set up and runs alongside your existing system so you do not have to rip anything out on day one. Migration is free, and if VehiLoop is not the right fit within the first 30 days, you get your money back and your data migrated back at no charge. The platform is month-to-month with no long-term contract.
Does VehiLoop work for a single-bay shop as well as multi-location operations?
Yes. The platform is designed for independent shops of any size. Single-bay owners get the full system at the flat monthly price with a mobile app that puts check-in, diagnostics, parts ordering, and payments in their pocket. Multi-location operators get a consistent single system of record across all locations with a multi-location discount available.