Double entry kills your time
Diagnosis happens in one app, quotes in another, payment in a third. Someone retypes the story every single step.
Auto Repair Billing Software That's Finally Connected
Stop losing customers to slow, disconnected systems. VehiLoop integrates diagnostics, AI-powered estimates, and Stripe payments into a single record.
RO-4471 · 2019 Silverado 1500ON THE LOOP
READING
- 1Checked in11:12a
- 2Diagnosed11:19a
- 3Estimated11:24a
- 4Approved11:42a
- 5Repaired2:05p
- 6Paid2:26p
Check-in
VIN 1GCUYDED4KZ1••••
2019 Silverado 1500 · 84,120 mi · scanned at the bay door
- Shops running on VehiLoop
- 40+
- From complaint to a priced estimate
- ~15 sec
- Per-invoice and per-seat fees
- $0
- Money-back guarantee
- 30 days
Why Billing Slows Everything Down
Disconnected tools turn a simple invoice into a three-step rekeying exercise nobody has time for.
Slow quotes cost you jobs
Customers call for a price and wait hours. By the time you send it, they have already booked a competitor.
Billing disconnected from the floor
Your invoice does not match what the tech actually did, and QuickBooks never catches up without someone manually bridging the gap.
Five Tools That Close the Billing Loop
These are the features that matter most for shops tired of fragmented billing — all included in VehiLoop at one flat price, no add-ons.
Priced Estimates in About 15 Seconds
AI Estimates
Type a plain-English complaint and VehiLoop pulls live PartsTech parts, book labor, and your markup matrix into a priced estimate instantly. Customers approve or decline line by line, right from their phone.
- Complaint to estimate in ~15s
- Line-item customer approval
- No manual parts lookup
Estimate15 SEC
Battery, AGM group 48$291.40
Labor · 2.1h @ $165$346.50
Shop supplies$18.40
Tax$27.90
Total$684.20
APPROVED FROM PHONE
Stripe Payments With QuickBooks Sync
Payments
Collect payment through Stripe without per-invoice fees, and every invoice syncs to QuickBooks automatically. Your shop keeps its own Stripe account so you control your money.
- No per-invoice fees
- Automatic QuickBooks sync
- Shop owns its Stripe account
InvoiceOPEN
RO-4471$684.20
MethodCard · your own Stripe account
FeesNo per-invoice fee
BooksSynced to QuickBooks
Inspections Customers Actually Approve
Digital Inspections
Multi-point inspection results are color-graded automatically, paired with photos, and texted straight to the customer for line-item approval with a running total — before you even write the invoice.
- Photo evidence on every line
- Color-graded Good Fair Poor
- Customer approves from phone
Inspection24 POINTS
Front brakesPOOR$412
TiresFAIR$0
FluidsGOOD$0
BatteryPOOR$291
Approved$0
Root Cause Before You Quote
Diagnostics
Feed your existing scan tool codes, the customer complaint, and vehicle history into VehiLoop. The diagnostic copilot ranks likely causes with confidence scores and confirming tests so your estimate is accurate the first time.
- Ranked causes with confidence scores
- OEM-grounded reasoning
- Fewer costly comebacks
DiagnosisRANKING
P0A93P1A0AU0293
12V aux battery92%
Starter solenoid41%
Ground strap18%
Confirm: load-test at rest, then charging voltage.
Every Job Status Live on One Board
Shop Visibility
See every car, its next step, and the money attached in real time. Bay assignments and live statuses mean billing never waits on someone walking the floor to figure out what stage a job is in.
- Live bay assignments
- Attached estimate per job
- No floor-to-desk rekeying
Floor4 ON THE BOARD
BAY 12019 Silverado 1500Diagnosing$684
BAY 22021 CR-VApproved$412
BAY 32017 F-150Waiting parts$1,240
BAY 42020 CorollaPaid$298
Questions shops ask.
Straight answers about auto repair shop billing software.
Is VehiLoop built specifically for auto repair shop billing?
Yes. Unlike generic billing software, VehiLoop is built ground-up for independent auto repair shops. Billing is not a bolt-on — it is the final step in a connected record that starts at check-in. The estimate, customer approval, repair notes, and Stripe payment all live in one job record, so your invoice reflects exactly what happened on the floor without anyone retyping a word.
Does VehiLoop charge per invoice or per transaction?
No. VehiLoop is flat-rate pricing with no per-invoice fees and no per-seat charges. Stripe's standard processing rate applies when you collect payment, but VehiLoop itself does not add a surcharge on top of that. Every feature is included in the flat monthly price, including payments and QuickBooks sync.
How does VehiLoop connect diagnostics to the final invoice?
When your tech pulls scan codes, VehiLoop's diagnostic copilot reads those codes alongside the customer complaint and vehicle history. It ranks root causes with confidence scores and confirming tests. That diagnosis feeds directly into the estimate, and the approved estimate becomes the invoice — no rekeying between steps.
Can I switch from my current billing software without losing data?
Yes. VehiLoop offers free setup and migration. The system runs alongside your existing software until you are ready to fully cut over, so there is no forced shutdown of your current workflow. If you decide VehiLoop is not the right fit, there is a 30-day money-back guarantee and free data migration back.
Does VehiLoop work for a single-bay shop or only larger operations?
VehiLoop is designed for independent auto repair shops of all sizes, from single-bay owner-operators to multi-location groups. The flat monthly pricing and full mobile app mean a one-person shop gets the same complete toolkit as a larger operation, without paying for seats or features they do not need.
Does VehiLoop integrate with QuickBooks for accounting?
Yes. Every invoice that goes through VehiLoop syncs to QuickBooks automatically. There are no manual exports or CSV uploads required. Your books stay current without an extra step at the end of every job, which means your accountant sees the same numbers your shop does.