Quotes take too long
Jumping between a scan tool, a parts lookup, and a labor guide to build one estimate burns time your shop cannot spare.
Auto Repair Time Estimate Software That Runs Your Shop
Stop using standalone tools. VehiLoop's auto repair time estimate software is part of an AI OS that links diagnostics directly to your quotes. Go from complaint to a priced estimate in seconds, creating a seamless workflow from day one.
RO-4471 · 2019 Silverado 1500ON THE LOOP
READING
- 1Checked in11:12a
- 2Diagnosed11:19a
- 3Estimated11:24a
- 4Approved11:42a
- 5Repaired2:05p
- 6Paid2:26p
Check-in
VIN 1GCUYDED4KZ1••••
2019 Silverado 1500 · 84,120 mi · scanned at the bay door
- Shops running on VehiLoop
- 40+
- From complaint to a priced estimate
- ~15 sec
- Per-invoice and per-seat fees
- $0
- Money-back guarantee
- 30 days
Why Estimates Keep Slowing You Down
Standalone estimate tools create gaps that cost you time, accuracy, and customer trust.
Disconnected tools cause mistakes
When diagnostics live in one app and estimates live in another, context gets lost and customers get the wrong story.
Inaccurate estimates hurt reputation
A time estimate not grounded in OEM data leads to missed deadlines, unhappy customers, and comebacks that cost you money.
Five Tools That Work as One System
These are the capabilities that matter most for accurate, fast estimates, picked from VehiLoop's all-in-one platform and all included at one flat price.
Complaint to Priced Estimate in Seconds
AI Estimates
Type a plain-English complaint and VehiLoop pulls live PartsTech parts pricing, book labor times, and your shop's markup matrix into a fully priced, line-item estimate ready for customer approval.
- Estimate ready in about 15 seconds
- Live parts and labor pricing
- Customer line-item approval built in
Estimate15 SEC
Battery, AGM group 48$291.40
Labor · 2.1h @ $165$346.50
Shop supplies$18.40
Tax$27.90
Total$684.20
APPROVED FROM PHONE
Root Cause Before You Write the Estimate
Diagnostics
Feed scan codes, the customer complaint, and vehicle history to the diagnostic copilot and get ranked probable causes with confidence scores and confirming tests grounded in OEM data, so your estimate reflects the actual repair.
- Ranked causes with confidence scores
- OEM-grounded confirming tests
- Reads your existing scan tool today
DiagnosisRANKING
P0A93P1A0AU0293
12V aux battery92%
Starter solenoid41%
Ground strap18%
Confirm: load-test at rest, then charging voltage.
Inspections That Drive Estimate Approvals
Inspections
Multi-point inspections with Good/Fair/Poor color grading and photos attach directly to the estimate, giving customers a clear visual report that builds trust and drives line-item approvals.
- Photo-backed inspection report
- Red/yellow/green sent by text or email
- Line-item approval with running total
Inspection24 POINTS
Front brakesPOOR$412
TiresFAIR$0
FluidsGOOD$0
BatteryPOOR$291
Approved$0
Keep Customers Informed at Every Step
Customer Comms
Customers receive a live status page and text updates at every stage of their repair, so they never call in to ask where their car is and you spend less time on the phone explaining estimates.
- Live status page per job
- Texts at each repair step
- Human and AI replies in one thread
ThreadONE NUMBER
Your CR-V is in Bay 2. Inspection starting.
Thanks — any idea on the brakes?
Front pads at 2mm. Estimate sent, $412.
Approved.
Every Job and Estimate on One Board
Shop Visibility
See every car, its current status, and the estimate attached to it on a single live board, so nothing slips and you always know which jobs are approved, in progress, or waiting on a customer decision.
- Live bay assignments and statuses
- Estimate and money tied to each job
- No rekeying between steps
Floor4 ON THE BOARD
BAY 12019 Silverado 1500Diagnosing$684
BAY 22021 CR-VApproved$412
BAY 32017 F-150Waiting parts$1,240
BAY 42020 CorollaPaid$298
Questions shops ask.
Straight answers about auto repair time estimate software.
How fast does VehiLoop generate a repair time estimate?
VehiLoop's AI estimate tool takes a plain-English description of the customer complaint and builds a fully priced estimate using live PartsTech parts pricing, book labor times, and your shop's own markup matrix in around 15 seconds. That includes parts cost, labor time, and line items ready for the customer to approve, without you touching a separate parts catalog or labor guide.
Is the estimate grounded in OEM labor times or generic data?
Yes. VehiLoop's AI estimates use book labor times alongside OEM-grounded diagnostic context from the diagnostic copilot. When the copilot reads your existing scan tool output and reasons to a root cause, that context flows directly into the estimate, so the time and parts you quote reflect the actual repair rather than a generic guess.
Does VehiLoop replace my standalone estimating tool?
VehiLoop is an all-in-one AI operating system, not a single-feature estimating add-on. It replaces your estimate tool and also handles intake, diagnostics, digital inspections, customer texting, payments, and more in one connected record. Every step updates the same job so nothing is retyped and nothing falls through the cracks.
Can I keep using my current scan tool with VehiLoop?
Yes. The diagnostic copilot reads the output from your shop's existing scan tool today. It takes those codes alongside the customer complaint and vehicle history, then ranks probable causes with confidence scores and confirming tests grounded in OEM data. A custom OBD-II scanner that feeds factory-level context directly is on the product roadmap.
How much does VehiLoop cost and are there add-on fees?
VehiLoop is flat-rate pricing with every feature included and no per-seat fees, no per-invoice fees, and no add-ons. Pricing is available on request through the contact form on the website. Setup and migration are free, and there is a 30-day money-back guarantee. The platform runs month to month so you can cancel anytime.
How long does it take to get set up and migrate existing data?
Setup and data migration are free and VehiLoop is designed to run alongside your current system until you are ready to make the full switch. Nothing gets ripped out on day one. Your team can get familiar with the platform while your existing workflow stays intact, making the transition low-risk for a busy shop.