Hours lost building one quote
You pull labor times, look up parts in one tab, type it all into another — and the customer is still waiting on hold.
Automotive Repair Estimate Software with AI Diagnostics
Most automotive repair estimate software is disconnected from diagnostics. VehiLoop's AI agent creates a priced estimate in 15s, grounded in our copilot's OEM data.
RO-4471 · 2019 Silverado 1500ON THE LOOP
READING
- 1Checked in11:12a
- 2Diagnosed11:19a
- 3Estimated11:24a
- 4Approved11:42a
- 5Repaired2:05p
- 6Paid2:26p
Check-in
VIN 1GCUYDED4KZ1••••
2019 Silverado 1500 · 84,120 mi · scanned at the bay door
- Shops running on VehiLoop
- 40+
- From complaint to a priced estimate
- ~15 sec
- Per-invoice and per-seat fees
- $0
- Money-back guarantee
- 30 days
Why Estimates Slow Your Shop Down
Quoting shouldn't eat half your day or send customers down the street.
Estimates disconnected from diagnostics
Your quote is only as good as your scan data. When they don't talk, you miss root causes and write the wrong estimate.
Approved work that nobody logs
A customer says yes on the phone, but without one shared record the back shop is still guessing what was actually approved.
Five Features That Change How You Quote
Each capability below is included at one flat price — no add-ons, no per-seat fees, no surprises.
Complaint to Priced Quote in Seconds
AI Estimates
Type or speak the customer complaint and VehiLoop pulls live PartsTech parts pricing, book labor hours, and your shop markup matrix to produce a line-item estimate in about 15 seconds — ready for customer approval.
- Live PartsTech parts pricing
- Your markup matrix applied
- Line-item approve or decline
Estimate15 SEC
Battery, AGM group 48$291.40
Labor · 2.1h @ $165$346.50
Shop supplies$18.40
Tax$27.90
Total$684.20
APPROVED FROM PHONE
Root Cause Before You Write the Estimate
Diagnostics
Feed your existing scan tool codes, the customer complaint, and vehicle history into VehiLoop's diagnostic copilot. It ranks likely causes with confidence scores and surfaces the confirming tests — so the estimate reflects the actual problem, grounded in OEM data.
- Ranked causes with confidence scores
- OEM-grounded reasoning
- Confirming tests surfaced instantly
DiagnosisRANKING
P0A93P1A0AU0293
12V aux battery92%
Starter solenoid41%
Ground strap18%
Confirm: load-test at rest, then charging voltage.
Inspections That Drive Estimate Approvals
Inspections
Multi-point digital inspections with Good/Fair/Poor color grading and photos attach directly to the job record. A red-yellow-green report goes straight to the customer by text or email, with line-item approval and a running total.
- Photo evidence on every line
- Color-graded customer report
- Line-item approval with totals
Inspection24 POINTS
Front brakesPOOR$412
TiresFAIR$0
FluidsGOOD$0
BatteryPOOR$291
Approved$0
Estimate Approvals by Text
Customer Communication
Customers get a live status page per job and can approve or decline individual estimate lines right from their phone. Every reply lands in one thread alongside the job record — no phone tag, no sticky notes.
- Live job status page
- Text-based line-item approval
- One thread per customer
ThreadONE NUMBER
Your CR-V is in Bay 2. Inspection starting.
Thanks — any idea on the brakes?
Front pads at 2mm. Estimate sent, $412.
Approved.
Every Estimate Tied to a Live Job
Shop Visibility
Your job board shows every car, its current step, bay assignment, and the money attached — so you can see approved estimates, pending approvals, and completed work at a glance without clicking through multiple screens.
- Live bay and status view
- Approved revenue at a glance
- No rekeying between steps
Floor4 ON THE BOARD
BAY 12019 Silverado 1500Diagnosing$684
BAY 22021 CR-VApproved$412
BAY 32017 F-150Waiting parts$1,240
BAY 42020 CorollaPaid$298
Questions shops ask.
Straight answers about automotive repair estimate software.
How fast does VehiLoop actually generate a repair estimate?
VehiLoop's AI estimate tool takes a plain-English complaint — typed or spoken — and produces a fully priced, line-item estimate in about 15 seconds. It pulls live parts pricing through PartsTech, applies book labor hours, and runs your shop's own markup matrix automatically. You review, adjust if needed, and send it to the customer for approval without ever opening a separate parts catalog or labor guide.
Does the estimate software connect to my diagnostic data?
Yes. VehiLoop's diagnostic copilot reads the codes from your existing scan tool alongside the customer complaint and vehicle history. It ranks the most likely root causes with confidence scores and surfaces the confirming tests you should run. That context feeds directly into the estimate, so the quote reflects the actual diagnosed problem rather than a best guess — helping you avoid supplements and comebacks.
Can VehiLoop replace my current shop management software?
VehiLoop is designed as a full replacement for platforms like Tekmetric, Shopmonkey, and Shop-Ware. It covers the entire workflow — intake, diagnostics, estimates, digital inspections, customer approval, repair tracking, payment, and follow-ups — in one connected record. Free setup and migration is included, and VehiLoop can run alongside your current system until you are ready to make a full switch.
Is automotive repair estimate software from VehiLoop OEM-grounded?
Yes. The diagnostic copilot that informs each estimate is grounded in OEM data. It does not just log codes — it reasons to root cause using factory-level context, ranked confidence scores, and confirming tests. This means the estimate you write is connected to a diagnosis that has already been validated against OEM specifications, reducing liability and improving accuracy.
What does VehiLoop cost and are there per-invoice fees?
VehiLoop is priced at a flat rate with every feature included — no tiers, no per-seat fees, and no per-invoice fees. A multi-location discount is available for shops with more than one location. There is a 30-day money-back guarantee, free data migration, and the plan is month-to-month with no long-term contract required. Pricing details are available by contacting the team through the website.
Does VehiLoop work for a single-bay independent shop?
Yes. VehiLoop is built specifically with independent auto repair shops in mind, whether you run one bay or multiple locations. The full platform — estimates, diagnostics, customer communication, payments, and the job board — is available at one flat price regardless of shop size. You do not pay extra for additional seats or features as your team grows.