Quotes take hours not minutes
You're parked curbside manually looking up parts and labor rates while the customer waits and your next job falls behind.
Mobile Mechanic Software for Shop-Level Service
Go mobile without compromise. VehiLoop is mobile mechanic software with an AI copilot for diagnostics and estimates, putting a full shop in your pocket.
RO-4471 · 2019 Silverado 1500ON THE LOOP
READING
- 1Checked in11:12a
- 2Diagnosed11:19a
- 3Estimated11:24a
- 4Approved11:42a
- 5Repaired2:05p
- 6Paid2:26p
Check-in
VIN 1GCUYDED4KZ1••••
2019 Silverado 1500 · 84,120 mi · scanned at the bay door
- Shops running on VehiLoop
- 40+
- From complaint to a priced estimate
- ~15 sec
- Per-invoice and per-seat fees
- $0
- Money-back guarantee
- 30 days
The Chaos of Going It Alone
Running a mobile mechanic business means juggling tools that were never built for the road.
Jobs fall through the cracks
Bookings, approvals, and follow-ups live in your head or scattered across texts, notes, and spreadsheets that don't connect.
Payment closes the loop slowly
Chasing payment after a job is done costs you time you could spend on the next car across town.
Shop-Level Power Built for the Road
Five capabilities from VehiLoop's all-in-one platform selected specifically for mobile mechanics who need a full operation in their pocket.
Your Whole Shop Runs From Your Phone
Full Mobile App
Check in vehicles, build quotes, order parts, text customers, and collect payment all from the VehiLoop mobile app — no laptop, no desk, no second screen required.
- Check in cars on arrival
- Quotes and payments mobile
- No desk or laptop needed
MobileIN YOUR POCKET
Check-inQuotePay
Vehicle2019 Silverado
BayBay 2
Priced Estimates in About 15 Seconds
AI Estimates
Describe the complaint in plain English and VehiLoop builds a priced estimate using live parts pricing, book labor, and your own markup matrix — ready to send for approval before you lift the hood.
- Plain-English complaint input
- Live parts and labor pricing
- Send for approval instantly
Estimate15 SEC
Battery, AGM group 48$291.40
Labor · 2.1h @ $165$346.50
Shop supplies$18.40
Tax$27.90
Total$684.20
APPROVED FROM PHONE
Root Cause Ranked With Confidence Scores
Diagnostics
Feed your existing scan tool codes and the customer complaint into VehiLoop's diagnostic copilot and get ranked likely causes with confidence scores and confirming tests, grounded in OEM data.
- Ranked root cause list
- OEM-grounded reasoning
- Confirming tests included
DiagnosisRANKING
P0A93P1A0AU0293
12V aux battery92%
Starter solenoid41%
Ground strap18%
Confirm: load-test at rest, then charging voltage.
Keep Customers in the Loop Automatically
Customer Texting
Customers get a live status page for their job and two-way texts at every step — so you spend less time fielding calls mid-repair and more time on the car in front of you.
- Live job status page
- Two-way SMS included
- Fewer calls mid-repair
ThreadONE NUMBER
Your CR-V is in Bay 2. Inspection starting.
Thanks — any idea on the brakes?
Front pads at 2mm. Estimate sent, $412.
Approved.
Collect Payment Before You Leave the Driveway
Payments
Send a Stripe-powered invoice the moment the job is done and get paid on the spot — synced to QuickBooks with no per-invoice fees and no chasing customers down later.
- Stripe-powered mobile payments
- QuickBooks sync included
- No per-invoice fees
InvoiceOPEN
RO-4471$684.20
MethodCard · your own Stripe account
FeesNo per-invoice fee
BooksSynced to QuickBooks
Questions shops ask.
Straight answers about mobile mechanic software.
Can VehiLoop work for a solo mobile mechanic with no shop?
Yes. VehiLoop is built around a full mobile app that lets you run every part of a job from your phone — check-in, diagnostics, quotes, customer approval, and payment. You do not need a fixed location, a front desk, or a desktop computer. Everything travels with you.
What does mobile mechanic software from VehiLoop cost?
VehiLoop is priced at a flat $200 per month with every feature included. There are no per-seat fees, no per-invoice fees, and no add-ons to unlock. Setup and migration are free, and there is a 30-day money-back guarantee if it is not the right fit.
How does the diagnostic copilot help a mobile mechanic in the field?
You feed your existing scan tool codes along with the customer complaint into the diagnostic copilot. It returns a ranked list of likely root causes with confidence scores and the confirming tests that rule each cause in or out — all grounded in OEM data. You get a clear direction before you open the hood, without hunting through forums or calling a hotline.
Does VehiLoop handle customer booking and scheduling for mobile jobs?
VehiLoop includes an online booking widget that captures the customer's vehicle, complaint, and preferred time and slots it into your real calendar. Returning customers are recognized automatically. You can also take bookings via SMS. All confirmed appointments show up on your job board so nothing gets double-booked or forgotten.
Can I send estimates and collect payment from my phone in the field?
Yes. The AI estimates feature builds a priced quote from a plain-English description of the complaint in about 15 seconds. You send it to the customer for line-item approval by text. Once approved, you complete the job and collect Stripe-powered payment on the spot — all from your phone, with no per-invoice fees.
Is there a contract or long-term commitment required to use VehiLoop?
No. VehiLoop is month-to-month and you can cancel anytime. Setup and data migration are free. If you decide to leave within the first 30 days, there is a money-back guarantee and free data migration back. There is no lock-in and no penalty for cancelling.