Data entered twice every time
You finish a job in your shop system then retype the same invoice into QuickBooks, doubling the work and doubling the chances for errors.
The QuickBooks Shop Management Software That Ends Double Entry
Stop retyping data. VehiLoop is the QuickBooks shop management software that carries one record from intake to payment, automatically syncing invoices.
RO-4471 · 2019 Silverado 1500ON THE LOOP
READING
- 1Checked in11:12a
- 2Diagnosed11:19a
- 3Estimated11:24a
- 4Approved11:42a
- 5Repaired2:05p
- 6Paid2:26p
Check-in
VIN 1GCUYDED4KZ1••••
2019 Silverado 1500 · 84,120 mi · scanned at the bay door
- Shops running on VehiLoop
- 40+
- From complaint to a priced estimate
- ~15 sec
- Per-invoice and per-seat fees
- $0
- Money-back guarantee
- 30 days
Why QuickBooks Alone Is Not Enough
QuickBooks tracks your money but it was never built to run an auto shop.
No shop workflow in QuickBooks
QuickBooks cannot track a car from intake to repair to payment, so your floor and your books are always running on different information.
Disconnected tools slow every job
Stitching together a booking tool, a repair system, and QuickBooks means nothing talks to each other and a job always falls through the cracks.
Built for Shops That Live in QuickBooks
Five capabilities from VehiLoop's all-in-one platform that close the gap between your shop floor and your books, all included at one flat price.
QuickBooks Sync With No Extra Fees
Payments and Sync
Every invoice closed in VehiLoop syncs directly to QuickBooks through Stripe payments. There are no per-invoice fees and your shop keeps its own Stripe account, so your books are always current without anyone touching them twice.
- No per-invoice fees
- Direct QuickBooks invoice sync
- Shop keeps its own Stripe account
InvoiceOPEN
RO-4471$684.20
MethodCard · your own Stripe account
FeesNo per-invoice fee
BooksSynced to QuickBooks
Priced Estimates in About 15 Seconds
AI Estimates
Type a plain-English complaint and VehiLoop builds a fully priced estimate using live PartsTech parts, book labor, and your own markup matrix in roughly 15 seconds, ready for line-item customer approval.
- Complaint to estimate in ~15s
- Live PartsTech parts pricing
- Line-item customer approval
Estimate15 SEC
Battery, AGM group 48$291.40
Labor · 2.1h @ $165$346.50
Shop supplies$18.40
Tax$27.90
Total$684.20
APPROVED FROM PHONE
Every Car Status at a Glance
Shop Visibility
A live job board shows every vehicle, its next required step, bay assignment, and dollar value attached, so you always know where a job stands without calling across the floor or opening a second system.
- Live bay and job status
- Next step always visible
- No rekeying between jobs
Floor4 ON THE BOARD
BAY 12019 Silverado 1500Diagnosing$684
BAY 22021 CR-VApproved$412
BAY 32017 F-150Waiting parts$1,240
BAY 42020 CorollaPaid$298
Fast Camera VIN Check-In
Check-In
Scan a VIN, barcode, or plate with your camera to pull full vehicle history, mileage, and prior work in seconds. The record is open and ready before the customer finishes signing in.
- Camera VIN and plate scan
- Full history pulled instantly
- One record starts here
Check-inSCANNING
1GCUYDED4KZ1••••
Vehicle2019 Silverado 1500
Mileage84,120 mi
History6 prior visits
BayBay 2
Automatic Status Texts to Customers
Customer Communication
Customers receive a live status page and text updates at each step of the repair, reducing inbound calls and keeping your front desk free to handle the work that actually needs a human.
- Live status page per job
- Texts at every step
- Fewer inbound phone calls
ThreadONE NUMBER
Your CR-V is in Bay 2. Inspection starting.
Thanks — any idea on the brakes?
Front pads at 2mm. Estimate sent, $412.
Approved.
Questions shops ask.
Straight answers about quickbooks shop management software.
Does VehiLoop actually sync with QuickBooks automatically?
Yes. VehiLoop processes payments through Stripe and syncs the completed invoice directly to QuickBooks. There are no per-invoice fees and no manual export steps. Once a job is closed in VehiLoop the record moves to your books without anyone touching it a second time.
Can VehiLoop replace my current shop management software?
VehiLoop is an all-in-one AI operating system covering intake, diagnostics, estimates, scheduling, repairs, customer communication, and payments with QuickBooks sync. It is designed to replace disconnected stacks of shop tools rather than sit alongside them. Free setup and migration are included, and VehiLoop can run alongside your old system until you are ready to make the full switch.
Is there a double entry risk when using VehiLoop with QuickBooks?
No. The entire point of VehiLoop's QuickBooks integration is to eliminate double entry. Every job travels through one connected record from intake to payment, and that record syncs to QuickBooks automatically. You do not rekey invoice data into QuickBooks separately.
How much does VehiLoop cost for a shop that already pays for QuickBooks?
VehiLoop is a flat $200 a month with every feature included and no per-seat fees, no add-ons, and no per-invoice fees. QuickBooks sync is part of that flat price. There is also a 30-day money-back guarantee and free data migration if you decide it is not the right fit.
What shop management features does VehiLoop include beyond QuickBooks sync?
VehiLoop includes AI estimates, a diagnostic copilot, digital vehicle inspections with line-item approval, two-way SMS, online booking, a CRM with declined-work follow-ups, a marketing agent, a full mobile app, and a live job board. All features are included at the flat monthly price with no tiers or add-ons.
Does VehiLoop work for a single-bay shop that uses QuickBooks?
Yes. VehiLoop is built for independent auto repair shops of any size, including single-bay operations. The flat $200 a month pricing means you get every feature regardless of shop size, and the mobile app lets you run the entire shop from your phone without needing a dedicated front-desk person.