Invoices retyped from scratch
Every time a job moves from diagnosis to billing, someone rewrites the same story and errors follow.
Tire Shop Invoice Software with Diagnostic Integration
Stop retyping work. VehiLoop's tire shop invoice software uses AI to carry one job record from diagnosis to final payment, ensuring total accuracy.
RO-4471 · 2019 Silverado 1500ON THE LOOP
READING
- 1Checked in11:12a
- 2Diagnosed11:19a
- 3Estimated11:24a
- 4Approved11:42a
- 5Repaired2:05p
- 6Paid2:26p
Check-in
VIN 1GCUYDED4KZ1••••
2019 Silverado 1500 · 84,120 mi · scanned at the bay door
- Shops running on VehiLoop
- 40+
- From complaint to a priced estimate
- ~15 sec
- Per-invoice and per-seat fees
- $0
- Money-back guarantee
- 30 days
Where Billing Breaks Down
Disconnected tools mean your invoice never matches what actually happened in the bay.
Parts and labor don't match
When estimates live in one place and invoices in another, customers get billed for the wrong work.
Payments stall after repair
Closing out a job means chasing down paperwork, reconciling books by hand, and losing time you don't have.
Built for the Whole Job Not Just the Bill
Five capabilities from VehiLoop's all-in-one platform that close the gap between what happens in the bay and what lands on the invoice.
Accurate Tire Invoices in Seconds
AI Estimates
Turn a plain-English complaint into a fully priced estimate using live parts pricing, book labor rates, and your shop's own markup matrix. Line items flow directly into the invoice so nothing gets left off the bill.
- Priced estimate in ~15 seconds
- Live PartsTech parts pricing
- Line-item customer approval
Estimate15 SEC
Battery, AGM group 48$291.40
Labor · 2.1h @ $165$346.50
Shop supplies$18.40
Tax$27.90
Total$684.20
APPROVED FROM PHONE
Root Cause Before You Invoice
Diagnostics
Feed scan codes, the customer complaint, and vehicle history into the diagnostic copilot. It ranks likely causes with confidence scores and confirming tests so you bill for the right repair the first time, not a comeback.
- Ranked causes with confidence scores
- OEM-grounded reasoning
- Fewer billing disputes
DiagnosisRANKING
P0A93P1A0AU0293
12V aux battery92%
Starter solenoid41%
Ground strap18%
Confirm: load-test at rest, then charging voltage.
Inspections Customers Actually Approve
Inspections
Run a multi-point inspection with Good, Fair, and Poor ratings, attach photos, and send a color-coded report by text or email. Customers approve line items directly so your invoice reflects exactly what they said yes to.
- Photo-backed line items
- Customer approves via text
- Running approval total
Inspection24 POINTS
Front brakesPOOR$412
TiresFAIR$0
FluidsGOOD$0
BatteryPOOR$291
Approved$0
Close the Job No Rekeying
Payments
Stripe payments and QuickBooks invoice sync are built in with no per-invoice fees. Your shop keeps its own Stripe account and every payment closes the same record that started at intake.
- No per-invoice fees
- QuickBooks invoice sync
- Stripe on your own account
InvoiceOPEN
RO-4471$684.20
MethodCard · your own Stripe account
FeesNo per-invoice fee
BooksSynced to QuickBooks
Keep Customers Informed at Every Step
Communication
Two-way SMS keeps tire shop customers updated from drop-off through pickup. A live status page per job means fewer phone interruptions and no misunderstandings about what was approved and billed.
- Live job status page
- Unlimited two-way texting
- Human handoff anytime
ThreadONE NUMBER
Your CR-V is in Bay 2. Inspection starting.
Thanks — any idea on the brakes?
Front pads at 2mm. Estimate sent, $412.
Approved.
Questions shops ask.
Straight answers about tire shop invoice software.
What makes VehiLoop different from generic invoice software for tire shops?
Generic invoicing tools treat billing as a standalone task. VehiLoop connects invoicing to the rest of the job: intake, diagnostics, estimates, and customer approvals all live in one record. When the repair is done, the invoice is already built from what actually happened in the bay, so there is no retyping and no mismatch between the work performed and what the customer is charged.
Does VehiLoop work for shops that do both tires and general auto repair?
Yes. VehiLoop is built for independent auto repair shops that handle a range of services including tire work. The diagnostic copilot, estimates, digital inspections, and invoicing all apply to any service type. One record spans the whole job regardless of whether it is a tire swap, an alignment, or a full engine repair.
How does VehiLoop connect diagnostics to the invoice?
The diagnostic copilot reads your shop's existing scan tool output along with the customer complaint and vehicle history. It ranks root causes with confidence scores. When a cause is confirmed, the AI estimate tool converts it into a priced line item using live parts pricing and book labor. That same line item carries forward to the invoice, so nothing has to be re-entered.
Is there a per-invoice fee for using VehiLoop's billing features?
No. VehiLoop is a flat monthly price with every feature included. There are no per-invoice fees, no per-seat charges, and no add-ons required to unlock invoicing or payments. Stripe payments and QuickBooks sync are included, and your shop keeps its own Stripe account.
How difficult is it to switch to VehiLoop from my current invoice software?
Setup and data migration are free. VehiLoop can run alongside your existing system until your team is ready to switch over, so nothing gets disrupted during the transition. There is also a 30-day money-back guarantee, so you can evaluate the platform on your actual jobs before committing.
Can customers approve invoice line items before the job is closed?
Yes. VehiLoop's digital inspection and estimate tools let customers approve or decline individual line items by text or email before work begins. That approval is attached to the same record that becomes the final invoice, so there are no surprises at checkout and no disputes over what was authorized.